ArtsMagna Business Management Software

Hi Adriano,

I won't be able to be at Heather's office this Tuesday but will be
there Monday instead. Does any time on Monday suit you to have our chat?

Thanks
Sharon

Hi Sharon,

I was looking forward to catch up with you on Tuesday as I’d rather discuss certain issues with you and let you handle the explanation to Heather! 

Unfortunately I have not got any time on Monday. I have a meeting at a Client from 10 till 12 and an online appointment with another Client in Dubai from 1 pm till 4 pm.

I will be updating the version of ArtsMagna first thing (8.30) on Monday morning as I did some changes yesterday to allow the New Statements 2 to work correctly with Intergold’s Data file. To Ursula’s and my disappointment we have found Heather still unhappy as this format wasn’t the same as her old one. This was never mentioned earlier so I am currently working all Saturday to readapt your old version New Statement to also include the Credits and hopefully this time we have got it right! I have also readjusted the positioning of the Client mailing details to fit into the cut out window on a DL format envelope when machine folded. I think with these latest changes we should be ok with the Statements from now on.

The reason to catch up on Tuesday with you was to discuss something I discovered as Heather was not balancing correctly an o/seas payment. What it is happening is that by processing the new Italian invoices directly in ArtsMagna, the Invoice amount ends up also including the Customs fees already paid against the Italian Supplier. I was trying to explain to Heather that there are 3 ways to handle this:

1)This is the one I like the least – During the Payment of the Supplier she now has 3 GL Accounts
• Trade Creditors
• Bank
• Currency fluctuations

To these she could add a fourth one that could remove the customs fees already paid. The reason I do not like this is that it still shows an higher debt paid against the Supplier.

2)You could adjust the PO in such a way that the Customs fees are directly removed from the Accounting area and in order to balance the Stock Total Voucher to allow for the RTP she could place a negative expense in the Stock area to match. This will leave the one PO record to handle Stock and Accounting correctly.

3)The PO could be flagged as Adjustment instead of Stock and an equivalent Expense PO “S” would be created to handle the accounting part only for the overall total minus Customs fees.


I hope this explains clearly what I had in mind to discuss with you on Tuesday morning but if you feel you would rather catch up with me let’s agree to another suitable time.

Take care for now,
Adriano

Hi Adriano,

Thanks for your reply. Sorry we can't discuss
this on Monday either. Would you have any time for Friday?

Although I now realise what the issue is and
should be able to sort it out. I had forgotten
about the extra entry for the customs. Seems like
such a long time ago now that we were doing it in MYOB.

Thanks for all your hard work on everything and
the statements. I hope this new amendment will suffice.

Unless you needed to discuss any other issues
then we should be ok. Thanks again.

Regards
Sharon